Billing and Invoicing

Why SMMware

SMMware offers a suite of tools to help you handle the day to day operations of your small to medium sized business, and one of the main pillars is SMMware’s convenient yet powerful tool for time and expense entry.

You can pull in all the elements that employees and team leads have entered into the system; hours, expenses, fees, & travel fees. Invoices can be simple flat amounts such as for deposits, or itemized. If you decide to turn this feature on, Team Leads can approve invoices.

With some clients, the more detail you provide, the more questions they will ask. Other clients are unhappy if the invoice is too sparse. Out of the box, SMMware provides PDF formats with three levels of detail, so that you can decide client by client which will make your client the happiest.

Lastly, our Profitability Report will compare your income from a job to your costs, as well as your estimated fees against your final billing.

Take A Test Drive

Ready to get some hands-on time with SMMware?

The link below will take you to our Test Drive site. Here you can see what it is like to add events to the calendar, clients & jobs, estimates, or anything you like!

Note: Emails, text messages, and integrations are disabled; site resets at midnight.

Then, to continue learning about specific features, visit our YouTube Channel

Get a Demo

Some people like a Test Drive, but maybe you’d prefer the Guided Tour!

Click on the link below to schedule a one-on-one live demo:

“SMMware was a cost-effective tool for keeping track of my business, scheduling work and employees, and managing the details! I also appreciated fast response to my questions as I learned the system.”

– Janet Sydnor, Smooth Transitions Deleware LLC

“My favorite feature is Invoice Manager. Wow! I can complete the invoicing task in under one hour; I typically will invoice 20 clients at a time. Within Invoice Manager, there is an option to provide a description of daily tasks. Clients appreciate knowing, not only the number of hours being billed for a particular day, but they appreciate knowing what services were rendered.”

– Donna Eichelberger, Graceful Transitions

A brief overview of invoicing in SMMware:

Watch more of our videos on our YouTube Channel

Features Summary

  • Mobile friendly
  • Sales Estimates
  • Client management
  • Job management
  • Time & Expense Entry
  • Invoicing
  • File uploading/sharing
  • Contact Management
  • Tasks/Notes/Calls


  • QuickBooks Online
  • QuickBooks Desktop
  • MailChimp
  • Google Calendar

Here is a brief overview of SMMware’s features:

Watch more of our videos on our YouTube Channel

With SMMware, it is easy to get started. The first 30 days are free, with no setup fees. And there is no long term commitment, just a simple month to month subscription.